Information contained in this publication is intended for informational purposes only and does not constitute legal advice or opinion, nor is it a substitute for the professional judgment of an attorney.
On Friday November 14, 2008, the Massachusetts Office of Consumer Affairs and Business Regulation (OCABR) issued a press release postponing the deadline for businesses to comply with recently promulgated regulations mandating the implementation of a “comprehensive written information security program.” As discussed in a previous blog post, the regulations require corporate human resource departments to implement a range of policies and procedures to safeguard the personal information of employees who are Massachusetts residents.
OCABR had initially required that companies comply with these regulations by January 1, 2009. The administrative agency apparently recognized the need to extend the compliance deadline after hearing the business community’s concerns over being forced to bear an additional financial burden in the midst of an economic downturn.
The new deadlines apply to three different sections of the regulations and are set forth below:
Written Information Security Program: The general deadline to comply with the regulations is now May 1, 2009. This means that by May 1, businesses must have developed and implemented what the regulations refer to as “a comprehensive, written information security program” to safeguard all personal information kept in paper and electronic format.
Third-Party Service Providers: By May 1, 2009, companies must be able to demonstrate that they have taken steps to verify that third-party service providers with access to the personal information of their clients, customers or employees have the capacity to protect such information. In addition, on or before January 1, 2010, businesses must obtain written certifications that such third-party service providers have established written, comprehensive information security programs designed to protect personal information.
Encryption: Businesses are now required to encrypt all personal information stored on laptops by May 1, 2009, and to ensure that all other portable devices (including PDAs, memory sticks, DVDs, etc.) are encrypted by January 1, 2010.
This entry was co-authored by Jennifer Bombard McGovern.